We frequently get asked “Why do I need to wait and review a job offer in writing before accepting?” and whilst we acknowledge that it is very tempting to accept a verbal offer it is vitally important that you have the opportunity to digest all the terms and conditions of the employment.
It is highly customary for a Hiring Manager, HR Executive or Recruiter to call you to advise that your employment application and interview process has been successful and that they would like to offer you the position. They may even go onto to share some of the terms of the employment such as job title, salary, vacation allowance etc but they will not share every detail. They will very likely ask how you feel about the offer and ask if you have any questions. We would strongly suggest at this point that you do not snap their hand off and agree to accept the role and dash to your Managers office to resign.
A detailed job offer should out line all terms and conditions of the role including notice period, details of the medical insurance provider and coverage, relocation allowances, pay dates, notice periods, vacation allowances, employer and employee pension contributions and provider, location of the office, reporting lines, commission structures, annual bonuses to name but a few. In our experience it is very possible for one of these terms to potentially have a massive impact on the overall financial value of the compensation package. In addition some basic but important factors such as location of the office could have a significant impact on the attractiveness of the new opportunity. If you initially applied for the role as you understood it was to be based at Cricket Square and you later learn it is to be based in Industrial Park this may have a significant impact on whether you want to accept the offer of employment.
Once the Recruiter/Hiring Manager has finished verbally describing the role we would suggest you establish when you should expect to receive the offer in writing, how you will receive the offer in writing and how long the offer will be valid for and what if any additional background checks may be involved. All of these items are again important for you to know and as mentioned above could actually have a significant impact on you wanting to actually accept the role.
Once you have reviewed the offer in detail and have made your decision, we would suggest that you verbally advise the recruiter/hiring manager and then sign the offer and return it to the hiring company either via email, hand deliver or post etc. We would suggest at this point that you then ask for the acknowledgment that they have received your written confirmation and discussions can commence about starting the onboarding and induction process.
Tendering your resignation should follow shortly after you have formally accepted the new role and although this is probably a different discussion point your resignation should also be put in writing once you have agreed what your last day of employment will be.