Administrative Secretary

Description

Key Responsibilities

• Perform a range of secretarial and administrative tasks, including preparing case files, reports, correspondence, and official documents; transcribe written and audio content as needed.
• Organize and coordinate meetings, including scheduling, arranging venues, preparing documents, and taking minutes.
• Maintain accurate records and implement an efficient document management and filing system.
• Support ongoing projects by conducting research, analyzing data, and drafting reports.
• Oversee office supplies and equipment, ensuring operational readiness and coordinating necessary purchases.
• Undertake additional duties as assigned by management.

Key Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment.
• Strong word processing skills with an emphasis on speed and accuracy.
• Experience using electronic records management systems.
• Excellent organizational and multitasking abilities to manage workloads effectively.
• Strong written and verbal communication skills.
• Ability to work independently, take initiative, and exercise sound judgment.
• Strong interpersonal skills with the ability to interact professionally with internal and external stakeholders.

Educational & Experience Requirements

• 3–5 years of experience in an administrative or secretarial role, ideally in a structured, regulated, or legal environment.
• Proven ability to handle confidential and sensitive information with discretion.
• Background in office operations, including scheduling, correspondence, and data management.

Personal Attributes:

• High level of professionalism, integrity, and discretion.
• Ability to work under pressure while maintaining accuracy and attention to detail.
• Strong problem-solving skills and a proactive approach to challenges.
• Willingness to work flexible or extended hours when necessary.

Additional Desirable Criteria

• Familiarity with legal, regulatory, or compliance-based administrative processes.
• Understanding of case file management and document handling procedures.
• Strong ethical standards and the ability to remain impartial in sensitive matters.

This position is an excellent opportunity for a detail-oriented and highly organized professional looking to contribute to a respected and well-structured department.