Executive Assistant - Temporary

Description

Our client, a substantial private investment office, is seeking an experienced temporary Executive Assistant to support the Chief Operating Officer. This is a unique and highly demanding role, requiring flexibility, confidentiality, energy, and professionalism. 

Responsibilities 

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Minute taking at highly confidential meetings, including creating accurate summaries and exercising absolute discretion when handling sensitive information
• Maintaining comprehensive and accurate records 
• General executive assistance including coordinating the COO’s internal and external commitments and appointments, ensuring efficient use of time, managing ad hoc projects, and conducting research when required
• Providing leave coverage for Executive Assistants in other departments
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

Requirements 

• 5+ years of relevant experience
• Must be proficient in Microsoft Office Suite
• Strong communication and multitasking skills
• Basic legal understanding including familiarity with resolutions, company formation documents, contracts, and other legal documents
• Experience in travel management for senior executives 
• Preferable 3 years’ international experience at a top-tier financial services organization in a major financial centre 
• Willingness and ability to work outside normal office hours to complete work and meet deadlines 

Please note that at this time, we are only able to consider candidates who do not require a work permit. 

Please email Kiera@steppingstonesrecruitment.com to apply today!