Corporate Legal Secretary

Description

Working within this well known firm offers the chance to engage in meaningful and impactful work while collaborating with accomplished legal professionals. If you are looking for a role that not only challenges you but also supports your career ambitions, this could be the perfect opportunity.

Key Responsibilities

• Oversee billing and collection processes, including time entry management, drafting invoice narratives, and assisting with accounts receivable collections.
• Arrange travel and meetings, manage diaries, update marketing notes, and process expense claims.
• Maintain and manage solicitors’ calendars to ensure efficient scheduling.
• Coordinate conference calls and meetings, ensuring smooth communication and logistics.
• Support special projects as needed, providing assistance and expertise when required.
• Collaborate with other members of the secretarial team to ensure seamless operations.
• Act as a liaison with government agencies and corporate bodies to facilitate communication and compliance.
• Handle necessary filings with internal and external bodies to ensure timely and accurate submissions.
• Assist in preparing presentations, proposals, pitches, and responses to tenders.
• Maintain organised and efficient document management and filing systems to support accessibility and compliance.
• Maintain and update client databases, contact lists, and case management systems to ensure accuracy and efficiency.
• Take minutes during meetings and ensure accurate documentation and distribution of action points.

Essential Requirements The successful candidate will have

• A minimum of five years of relevant experience, with prior experience in a law firm being essential.
• A degree, legal secretarial, paralegal, and/or project management qualification would be advantageous.
• Proficiency in Microsoft Office Suite, iManage, Billing and CRM systems, and experience with Aderant is preferred.
• The ability to multitask, manage a full caseload, and a typing speed of 70 WPM.
• The capability to work on their own initiative and be flexible to work overtime at short notice when required.

Salary and Benefits

Our client offers a competitive salary commensurate with experience, ranging between CI$50K – CI$90K per annum, plus eligibility for overtime, 20 days’ annual leave, and statutory health and pension benefits.

Interested candidates are encouraged to apply at the earliest.