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Office Coordinator


This role involves general office administration and managing the front desk. The ideal candidate will have a warm, pleasant personality and excellent customer service skills, serving as the first point of contact for the organization.

What you’ll do

  • Greet and welcome clients, visitors, and employees with a positive and helpful attitude.
  • Answer and screen calls and walk-ins professionally, taking accurate and detailed messages.
  • Handle incoming and outgoing correspondence.
  • Manage meeting room calendar, ensuring the room is tidy and presentable.
  • Manage general inbox, ensuring timely responses.
  • Diary management for the executive team.
  • Perform daily errands, including banking and mail collection.
  • Keep reception area and office clean and organized.
  • Maintain office supplies and coordinate maintenance of office equipment, ensuring stationery cupboard and pantry are fully stocked and neat.
  • Assist with planning and organizing company events.
  • Conduct research for special projects as needed.
  • Assist with various administrative tasks, including taking meeting notes and making travel plans.
  • Provide support to department managers as required.
  • Create and maintain soft and hard copy files and records.
  • Assist marketing with printing needs for F&B outlets.
  • Track inventory of special papers and printed materials, placing reorders when stocks are low.
  • Share care responsibilities for the office dog, including ordering food and medication and scheduling grooming.

What you’ll bring

  • High school diploma or equivalent.
  • At least 5 years of experience in a similar role.
  • Experience in hospitality is an asset.
  • Professional dress and manner with a welcoming demeanor.
  • Advanced customer service skills.
  • Excellent written and verbal communication skills.
  • Keen attention to detail and strong problem-solving skills.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Strong organizational and planning skills.
  • Ability to contribute positively as a team member, helping with various tasks as requested.
  • Resourceful and proactive when issues arise.
  • Proficient in Microsoft Office 365 and Mac operating systems.
  • Valid driver’s license.
  • Comfortable with dogs.

To apply please send your CV through to

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