Purchasing Administrator

Description

Join a leading hospitality team where you’ll play a key role in supporting procurement and freight forwarding operations. This opportunity is ideal for an organized, proactive professional who enjoys coordinating logistics, managing purchasing processes, and ensuring the smooth flow of inventory and supplier operations in a fast-paced environment.

Requirements

• Minimum of 1 year’s experience in a coordinator or administrative role.
• Excellent verbal and written communication skills in English.
• Positive, self-motivated, and able to work well in a fast-paced team environment.
• Strong problem-solving skills with a high level of integrity and professionalism.
• Detail-oriented, organized, dependable, and able to work independently.
• Ability to remain calm under pressure, prioritize tasks, and meet deadlines.
• Knowledge of FIFO, inventory control, and HACCP/Food Safety principles is an advantage.
• Physically able to stand, walk, lift up to 50 lbs., and perform the physical demands of the role.

Key Responsibilities

• Coordinate freight forwarding activities, cargo documentation, and shipment scheduling.
• Support purchasing operations by processing purchase orders, invoices, and procurement records.
• Conduct inventory audits, monitor stock levels, and complete purchase requisitions.
• Resolve vendor delivery issues and oversee credit requests.
• Monitor PAR levels, FIFO compliance, food safety standards, and receiving variances.
• Maintain accurate records while ensuring compliance with company policies, quality, and safety standards.